Meetings in person can allow for more natural conversations and nonverbal cues, which are not possible in a virtual environment. But, with a little planning and effort, nonprofits can maintain effective meeting dynamics when switching to an online format.
Virtual board meetings can be as effective as in-person meetings by following best practices. Follow these suggestions to ensure that your meetings are productive and fun:
Comprehensive Preparation
Virtual meetings require more extensive preparation than meetings in person. A detailed agenda, with clearly defined discussion topics and time limits for each topic, should be distributed prior to the meeting so directors are able to research any information they require and prepare questions or suggestions prior to the meeting gets underway.
Meet materials for the meeting early
It's easy to lose your focus during a virtual meeting, especially when you're able to check your the internet or social media. Make sure to distribute all meeting materials, documents, and information at least one week prior to the session. Doing so will help avoid participants from wasting valuable meeting time and allow for more time to participate with discussions and participate in decision-making.
Utilize a virtual management software platform, such as OnBoard to provide your board members with access to all the required items and resources ahead of the meeting. By doing so you will be able to avoid the common distractions of connectivity issues and technical issues that can delay or disrupt meetings. To avoid these issues request your board management software provider to test all the equipment and links for each participant prior to the meeting.
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