see this site itcounts.org.uk/virtual-data-rooms-as-one-of-the-most-effective-tools/
Board Meeting Online allows a group to meet online without having to cancel meetings or travel far distances. It is used by organizations, nonprofits, as well as other organizations to discuss the mission, goals, and policies of the organization and also to establish policies to help achieve the objectives. The process is usually conducted using video conferences and a suite of software. The software allows you to keep track of all board decisions online.
While the convenience of a remotely board meeting that is conducted by a facilitator might be attractive, it can result in less productive discussions and more paperwork. But following these simple guidelines for conducting a virtual board meeting will ensure that it is as efficient as is possible. It is essential that the participants have a reliable Internet connection, that the lighting in the room they are joining is adequate, and that their phones be on vibrate mode. Ringtones can disturb the discussion. A second tip is to ensure that everyone is able to see each other clearly and that the software permits the use of graphs and charts. It is recommended that every meeting to be restricted to no more than 30 minutes. This will help to ensure that attendees aren't distracted and losing focus due to fatigue. It is also a good idea to include some breaks in the agenda to give attendees an opportunity to refuel their energy.
