A board portal is specialized governance software that safely and securely provides digital board packs to directors as well as their organization's secretariat. They are automated and simplify making it easier to collaborate with enhanced discussions and better decision-making. They also assist in bringing all stakeholders on the same strategic direction.
They also help save time and money by eliminating printing, couriering email and meeting preparation costs. Board members can access documents from the board and communicate using a secure, in-app messaging system, even when they aren't in the office. They can prepare for meetings by signing documents online and within the app and use the video conferencing feature to participate in virtual meetings when they can't make it in person.
What should you look out for in the board portal
When you are choosing a board portal vendor, you should ask potential vendors to show you their demos and provide detailed troubleshooting and detailed articles on their website. They should also be able to provide you with a complete estimate that includes all up-front and ongoing expenses. Pricing models may vary and be dependent on a flat rate per feature or the number of users. Hence, it's essential to compare them.
Security is the main factor in determining the quality of a board portal. It should encrypt data in transit and while at rest, and provide the control of access rights and authentication. In addition it should have an emergency plan that includes an uptime guarantee and regularly undergo external audits to ensure availability, security integrity, privacy and security.
